Top EHR Data Migration Companies & Services to Know in 2027

Key Takeaways

1. EHR data migration requires more than transferring patient records. It involves data validation, patient identity reconciliation, interoperability engineering, and legacy system modernization to maintain clinical continuity.
2. The right migration partner depends on organizational needs and EHR platforms. Healthcare organizations should assess vendor expertise across Epic, Oracle Health, MEDITECH, and custom clinical environments.
3. Different migration partners offer distinct technical and consulting capabilities. Engineering firms handle complex integrations, while EHR specialists and consulting firms support implementation, governance, and clinical transformation.
4. A structured vendor evaluation process reduces implementation risks and unexpected costs. Healthcare organizations should prioritize proven experience, technical validation, client references, and clearly defined contractual responsibilities.
5. Long-term migration success depends on data integrity, clinical readiness, and system scalability. Combining migration engineering with ongoing modernization helps healthcare organizations improve interoperability and maximize technology investments.

‍

EHR data migration involves transferring clinical, administrative, and patient records between electronic health record systems. The process requires accurate data extraction, transformation, patient identity matching, validation, and integration with existing healthcare infrastructure.

Healthcare organizations often undertake EHR migrations during platform replacements, hospital mergers, infrastructure modernization, and system consolidation. Poorly executed migrations can introduce incomplete patient records, duplicate identities, workflow disruptions, and compliance risks. Reliable healthcare data migration services combine data validation with clinical oversight to reduce these risks.

Selecting the right provider of EHR data migration services requires evaluating technical expertise, EHR platform experience, interoperability capabilities, and healthcare compliance knowledge. Organizations must also assess each provider's ability to maintain clinical continuity while controlling implementation costs.

‍

What Do EHR Data Migration Companies and Services Do?

EHR data migration companies help healthcare organizations securely transfer patient records, clinical information, and administrative data between electronic health record systems. Their services cover data extraction, transformation, validation, integration, and legacy system retirement while maintaining data integrity and clinical continuity.

Core Services Offered by EHR Data Migration Companies

• Migration Strategy and Planning: Assess existing data environments, identify migration requirements, and establish implementation timelines to minimize operational disruption.
• Data Mapping and Transformation: Convert clinical data into compatible formats using standardized terminologies such as SNOMED CT, LOINC, and RxNorm.
• Data Extraction, Transformation, and Loading (ETL): Extract legacy records, standardize datasets, and transfer validated information into target EHR platforms.
• Patient Identity Reconciliation: Use Master Patient Index (MPI) and Enterprise Master Patient Index (EMPI) processes to identify duplicate records and improve patient matching.
• Data Validation and Quality Assurance: Verify migrated records for completeness, accuracy, consistency, and accessibility before production deployment.
• Interoperability and Integration: Connect healthcare applications using HL7 v2, FHIR R4, and other relevant healthcare data exchange standards.
• Legacy Data Archiving: Preserve historical patient records according to applicable retention requirements while supporting legacy system decommissioning.

Business Impact: Well-scoped EHR migration services help healthcare organizations reduce migration risks, maintain clinical workflows, control operational costs, and improve long-term data accessibility.

‍

How Did We Select the Top EHR Data Migration Companies for 2027?

We evaluated each provider based on healthcare expertise, technical capabilities, platform experience, and organizational suitability. The selection framework considers each provider's ability to support complex migrations while maintaining clinical operations and data integrity.

Key Evaluation Criteria

• EHR Platform Expertise: Experience supporting Epic, Oracle Health, MEDITECH, athenahealth, and other healthcare technology ecosystems.
• Healthcare Domain Knowledge: Understanding of clinical workflows, healthcare regulations, patient data management, and operational requirements.
• Data Migration Capabilities: Expertise in data mapping, ETL pipelines, patient identity reconciliation, validation, and legacy archiving.
• Interoperability Experience: Ability to support healthcare data exchange using HL7, FHIR, and relevant integration standards.
• Change Management: Capabilities supporting clinical adoption, staff training, workflow transitions, and implementation readiness.
• Client References: Availability of relevant healthcare engagements, documented capabilities, and verifiable customer feedback.
• Team Expertise: Availability of experienced healthcare consultants, integration engineers, and migration specialists.
• Commercial Suitability: Alignment between project complexity, engagement models, implementation costs, and long-term support requirements.

Selection Approach: This is an editorial shortlist of EHR data migration vendors, not a numerical ranking or independent performance certification. The Best in KLAS awards from KLAS Research provide additional healthcare IT service evaluations, including technical services and implementation support.

Business Impact: This framework helps healthcare organizations shortlist suitable partners, compare capabilities, and reduce procurement risks.

‍

Top 10 EHR Data Migration Companies in 2027

The top EHR migration companies below provide healthcare IT consulting, EHR implementation, data migration, and modernization services. Their capabilities differ across EHR platforms, clinical environments, and enterprise engineering requirements.

‍

1. Zymr: Healthcare Engineering, Data Migration, and Modernization

Zymr provides healthcare software engineering, EHR modernization, data integration, and cloud transformation services. Its engineering-led approach supports healthcare organizations transitioning from fragmented legacy systems to interoperable clinical platforms.

Key Services:

• EHR Data Migration: Legacy data extraction, transformation, validation, and phased migration planning as part of its EHR development and modernization services.
• Healthcare Interoperability: HL7 v2, FHIR R4/R5, API integration, and clinical data exchange.
• Data Engineering: ETL pipelines, data normalization, integration architecture, and healthcare data governance.
• Application Modernization: Legacy system reengineering, cloud migration, and clinical platform modernization.
• Platform Expertise: Epic and Oracle Health integration environments, alongside custom EHR architectures.

Best Suited For: Health systems, healthcare technology companies, and digital health startups requiring custom engineering and migration support.

Business Value: Zymr combines migration engineering with modernization capabilities to improve data accessibility, reduce integration complexity, and support scalable healthcare infrastructure.

Relevant Experience: Zymr reports defining an 18-month EHR migration roadmap covering 85 critical clinical workflows for a 450-bed community hospital.

2. Nordic Consulting: Epic Consulting and Data Migration

Nordic Consulting specializes in healthcare IT consulting, EHR implementation, and clinical system optimization. Its services support healthcare organizations migrating to Epic while maintaining operational continuity and clinical workflow efficiency.

Key Services:

• EHR Data Migration: Data conversion, legacy record extraction, validation, and migration planning for healthcare systems.
• Epic Implementation: Epic deployment, configuration, system upgrades, and post-implementation optimization.
• Healthcare Interoperability: Clinical system integration, interface development, and healthcare data exchange.
• Legacy System Support: Application maintenance, historical data archiving, and transition support during EHR replacements.
• Platform Expertise: Epic, Oracle Health, and MEDITECH, with specialized Epic implementation and optimization capabilities.

Best Suited For: Large health systems, hospitals, and healthcare networks undertaking enterprise-scale EHR implementations.

Business Value: Nordic helps organizations manage complex EHR transitions, improve clinical adoption, and reduce operational disruption.

Relevant Experience: Nordic supported an Epic transition involving 17 hospitals and 260 care delivery sites. The engagement included 48 change leadership workshops and assessments covering over 2,000 clinical workflows.

3. Impact Advisors: Epic and Oracle Health Consulting

Impact Advisors specializes in healthcare technology consulting, EHR implementation, and enterprise transformation. Its services help healthcare organizations consolidate clinical platforms, manage complex migrations, and improve operational readiness.

Key Services:

• EHR Data Migration: Data conversion planning, legacy record consolidation, validation, and migration oversight.
• Epic Implementation: Epic deployment, instance consolidation, system configuration, and post-implementation optimization.
• Healthcare Interoperability: Clinical application integration, interface planning, testing, and data exchange coordination.
• Legacy System Support: Application rationalization, historical data archiving, and legacy system decommissioning.
• Platform Expertise: Epic implementation and consolidation, with broader Oracle technology consulting experience.

Best Suited For: Large health systems, academic medical centers, and healthcare networks managing enterprise EHR transformations.

Business Value: Impact Advisors helps organizations standardize clinical workflows, reduce application complexity, and improve migration readiness.

Relevant Experience: Impact Advisors supported an enterprise-wide Epic EHR and revenue cycle implementation across 16 hospitals, delivered in six waves over five years with a 350-member project team.

4. CereCore: Healthcare IT Services and EHR Support

CereCore provides healthcare IT consulting, EHR implementation, data migration, and managed application services. Its expertise supports hospitals transitioning between clinical systems while maintaining operational stability and patient data accessibility.

Key Services:

• EHR Data Migration: Data extraction, legacy record conversion, system integration, and migration support.
• EHR Implementation: Clinical system deployment, configuration, workflow testing, and post-implementation optimization.
• Healthcare Interoperability: Clinical data integration, interface management, and information exchange between healthcare applications.
• Legacy System Support: Application maintenance, historical data archiving, and legacy platform decommissioning.
• Platform Expertise: MEDITECH, Epic, and Oracle Health (Cerner), including implementation and ongoing application support.

Best Suited For: Community hospitals, regional health systems, and healthcare organizations managing multi-platform EHR environments.

Business Value: CereCore helps organizations reduce IT maintenance burdens, maintain clinical operations, and improve EHR transition efficiency.

Relevant Experience: CereCore supported an acquired hospital's transition from MEDITECH and Soarian to Epic, helping it meet its 12-month implementation goal.

5. Galen Healthcare Solutions: EHR Data Migration and Archiving

Galen Healthcare Solutions specializes in clinical data migration, EHR conversion, and legacy system archiving. Galen has been part of RLDatix since 2022, and its services help healthcare organizations preserve historical records while transitioning between electronic health record platforms.

Key Services:

• EHR Data Migration: Clinical data extraction, transformation, mapping, and automated validation across healthcare systems.
• EHR Implementation: Data conversion planning, system configuration support, and clinical workflow optimization.
• Healthcare Interoperability: HL7-based data exchange, clinical information integration, and standardized data mapping.
• Legacy System Support: Historical record archiving, application retirement, and long-term clinical data accessibility.
• Platform Expertise: Epic, Oracle Health (Cerner), and MEDITECH, with extraction support for a wide range of legacy source systems.

Best Suited For: Hospitals, healthcare networks, and medical practices requiring complex clinical data conversion and legacy archiving.

Business Value: Galen helps organizations reduce legacy maintenance costs, preserve clinical information, and improve migration accuracy.

Relevant Experience: Galen's data archiving offering lists extraction libraries for more than 250 source systems, including Oracle Health and MEDITECH.

6. Pivot Point Consulting: Healthcare IT and EHR Consulting

Pivot Point Consulting specializes in healthcare IT consulting, EHR implementation, and clinical system optimization. Its services support healthcare organizations managing platform transitions, application integrations, and enterprise-wide EHR deployments.

Key Services:

• EHR Data Migration: Legacy system conversion support, migration planning, data maintenance, and transition testing.
• EHR Implementation: System configuration, deployment planning, clinical workflow optimization, and go-live support.
• Healthcare Interoperability: EHR integration consulting, clinical application connectivity, and healthcare data exchange.
• Legacy System Support: Application maintenance, historical data archiving advisory, and system transition assistance.
• Platform Expertise: Epic, Oracle Health (Cerner), and MEDITECH, including implementation and optimization services.

Best Suited For: Health systems, regional hospitals, and healthcare networks undertaking EHR implementations or platform consolidations.

Business Value: Pivot Point helps organizations improve implementation efficiency, maintain clinical continuity, and reduce staffing constraints during EHR transitions.

Relevant Experience: Pivot Point supported an Epic implementation across more than 300 worksite-based health centers, providing project management, training, and legacy system expertise.

7. Divurgent: EHR Implementation and Healthcare IT Consulting

Divurgent specializes in healthcare IT consulting, EHR implementation, data migration, and clinical system optimization. Its services help healthcare organizations consolidate clinical platforms, manage technology transitions, and improve operational readiness.

Key Services:

• EHR Data Migration: Data conversion planning, clinical record migration, cutover coordination, and migration validation.
• EHR Implementation: System deployment, configuration support, clinical workflow assessments, and go-live readiness.
• Healthcare Interoperability: Clinical application integration, interface coordination, and healthcare data exchange support.
• Legacy System Support: Application consolidation, system transition planning, and post-implementation support.
• Platform Expertise: Epic, MEDITECH Expanse, and Oracle Health (Cerner), including implementation and application support.

Best Suited For: Regional hospitals, healthcare networks, and health systems managing acquisitions or complex EHR transitions.

Business Value: Divurgent helps organizations reduce implementation risks, standardize clinical workflows, and improve operational readiness during system migrations.

Relevant Experience: Divurgent led a $65 million IT integration at a newly acquired hospital involving an Epic-to-Epic conversion and a MEDITECH Expanse-to-Epic migration. The client performed in the top quartile of several key Epic benchmarks within the first 10 days after go-live.

8. Tegria: Healthcare IT Services and EHR Transformation

Tegria provides healthcare IT consulting, EHR implementation, data migration support, and clinical system optimization. Its services help healthcare organizations modernize clinical platforms while improving operational efficiency and technology adoption.

Key Services:

• EHR Data Migration: Legacy data validation, migration planning, record reconciliation, and transition support.
• EHR Implementation: System deployment, configuration, workflow standardization, and go-live assistance.
• Healthcare Interoperability: Third-party application integration, clinical data exchange, and interoperability improvement.
• Legacy System Support: Legacy application transition planning, system consolidation, and post-migration optimization.
• Platform Expertise: Epic implementation, clinical application optimization, and EHR transformation consulting.

Best Suited For: Academic medical centers, hospitals, and multi-facility healthcare systems undertaking complex EHR transformations.

Business Value: Tegria helps organizations improve implementation readiness, reduce clinical workflow disruptions, and strengthen operational efficiency.

Relevant Experience: Tegria automated validation of 50,000 laboratory records during an Epic Beaker migration, achieving a 99.7% matching rate and an estimated $150,000 to $250,000 in labor savings.

9. The Chartis Group: Healthcare Strategy and IT Advisory

The Chartis Group specializes in healthcare technology strategy, EHR implementation advisory, and clinical transformation. Its services support healthcare organizations aligning EHR modernization initiatives with operational priorities and long-term business objectives.

Key Services:

• EHR Data Migration: Migration strategy, technology transition planning, implementation governance, and operational risk assessment.
• EHR Implementation: Platform selection, enterprise deployment advisory, clinical workflow redesign, and implementation oversight.
• Healthcare Interoperability: Digital architecture planning, clinical information exchange, and healthcare system integration strategy.
• Legacy System Support: Application rationalization, technology consolidation planning, and legacy modernization advisory.
• Platform Expertise: Epic and Oracle Health (Cerner), with expertise in enterprise EHR strategy and implementation.

Best Suited For: Large health systems, academic medical centers, and healthcare organizations managing enterprise technology transformations.

Business Value: Chartis helps organizations align technology investments with clinical priorities, strengthen implementation governance, and control transformation risks.

Relevant Experience: Chartis supported a regional health system implementing Epic EHR and Workday ERP, managing integration dependencies across both programs. Both go-lives landed on time, two months apart.

10. Huron Healthcare: Healthcare Consulting and IT Strategy

Huron Consulting Group provides healthcare technology consulting, EHR implementation, and enterprise transformation services. Its approach integrates technology strategy, clinical workflow improvement, and operational performance management.

Key Services:

• EHR Data Migration: Legacy system assessment, data transition planning, migration governance, and implementation support.
• EHR Implementation: Enterprise EHR deployment, system configuration, clinical workflow redesign, and go-live optimization.
• Healthcare Interoperability: Clinical platform integration strategy, data infrastructure modernization, and healthcare information exchange planning.
• Legacy System Support: Application modernization, legacy platform replacement, and post-implementation performance optimization.
• Platform Expertise: Epic, Oracle Health, and MEDITECH, including enterprise implementation and transformation consulting.

Best Suited For: Large health systems, academic medical centers, and healthcare networks undertaking complex technology transformations.

Business Value: Huron helps organizations improve clinical efficiency, align technology investments with business objectives, and strengthen implementation governance.

Relevant Experience: Huron partnered with DaVita on the technology platform behind the rebuild of its electronic health record, which DaVita positioned as the foundation for wider organizational transformation.‍

11. What Are the Main Types of EHR Data Migration Partners?

EHR data migration partners differ in their technical expertise, platform specialization, consulting capabilities, and implementation responsibilities. Healthcare organizations should select partners based on migration complexity, existing infrastructure, and clinical transformation requirements.

1. Engineering and Modernization Partners

• Focus: Custom data migration, interoperability engineering, ETL development, and legacy system modernization.
• Best Suited For: Healthcare organizations requiring complex integrations, custom applications, or cloud-based infrastructure modernization.
• Example: Zymr.

2. EHR Platform-Specialist Consulting Firms

• Focus: EHR implementation, platform-specific data conversion, clinical configuration, and go-live optimization.
• Best Suited For: Hospitals transitioning to Epic or consolidating existing EHR environments that need dedicated EHR implementation partners.
• Examples: Nordic Consulting, Galen Healthcare Solutions, and Pivot Point Consulting.

3. Multi-Platform Healthcare Consulting Firms

• Focus: EHR selection, implementation governance, clinical workflow optimization, and cross-platform integration.
• Best Suited For: Health systems managing multiple EHR platforms or enterprise-wide transformation programs.
• Examples: CereCore, Impact Advisors, and Huron Healthcare.

4. Large Management Consulting Firms

• Focus: Enterprise transformation strategy, program governance, financial planning, and organizational change management.
• Best Suited For: Large healthcare networks requiring executive-level oversight across complex transformation initiatives.
• Examples: Deloitte, Accenture, and PwC.

Business Impact: Large health systems may benefit from combining engineering, EHR migration consulting, and change management expertise to balance implementation efficiency with clinical readiness.

‍

Which EHR Migration Company Is Best for Your Platform and Organization?

The right EHR migration partner depends on the target platform, healthcare organization size, and integration complexity. Organizations replacing one EHR with another should shortlist EHR switch partners with relevant platform experience, proven migration capabilities, and suitable implementation resources.

‍

EHR Migration Partners by Platform

‍

EHR Migration Partners by Organization Type

‍

Independent practices moving off older EMR platforms often need EMR data migration companies with strong archiving experience, since legacy records must stay accessible after the old system is retired. For integration engines and FHIR platforms that complement these partners, see our guide to the top healthcare interoperability companies.

Business Impact: Platform-specific selection helps reduce implementation risks, while organization-specific evaluation improves resource allocation and cost efficiency.

These recommendations represent editorial assessments, not independently verified vendor rankings. Organizations should validate platform experience, client references, and delivery capabilities before final selection.

‍

How Should You Choose an EHR Data Migration Partner?

Choosing an EHR data migration partner requires evaluating technical expertise, platform compatibility, healthcare experience, and commercial suitability. A structured selection process helps healthcare organizations compare EHR data migration vendors on equal terms, minimize migration risks, control costs, and maintain clinical continuity.

10 Steps to Select the Right EHR Migration Partner

1. Define Migration Scope: Identify clinical datasets, legacy applications, integration requirements, and expected business outcomes.
2. Assess Organizational Requirements: Evaluate healthcare facility size, target EHR platform, migration complexity, and operational constraints.
3. Identify Partner Type: Determine whether engineering specialists, EHR consultants, or hybrid delivery teams make the best EHR switch partners for the project.
4. Shortlist Qualified Vendors: Compare providers based on healthcare expertise, technical capabilities, and relevant migration experience.
5. Issue an RFP: Request detailed proposals covering methodologies, deliverables, timelines, pricing, and risk management.
6. Verify Client References: Review comparable healthcare engagements and assess demonstrated implementation outcomes.
7. Conduct a Proof of Concept: Ask shortlisted EHR conversion partners to test sample data migration, patient matching, integration compatibility, and validation accuracy.
8. Evaluate Commercial Terms: Compare pricing structures, contractual responsibilities, support commitments, and potential additional costs.
9. Verify Delivery Teams: Assess assigned engineers, clinical consultants, project leadership, and escalation processes.
10. Establish Project Governance: Finalize milestones, accountability, acceptance criteria, and implementation oversight.

Business Impact: Structured vendor selection improves budget predictability, strengthens accountability, and reduces costly migration failures.

‍

What Common Mistakes Should You Avoid When Choosing a Migration Partner?

Selecting an unsuitable EHR migration partner can increase implementation costs, compromise data quality, and disrupt clinical operations. Even top EHR migration companies can be the wrong fit when their delivery model does not match the project, so healthcare organizations should evaluate these risks before finalizing contracts.

7 Common EHR Migration Partner Selection Mistakes

1. Choosing One Partner Type for Every Requirement: Relying on a single consulting model can leave specialized engineering or clinical requirements unmet.
2. Underestimating Engineering Requirements: Overlooking data mapping, EMR integration work, and validation processes can create expensive implementation delays.
3. Ignoring Vendor Lock-In Risks: Proprietary tools from EHR conversion partners and restricted data access can complicate future integrations and platform transitions.
4. Underfunding Change Management: Insufficient staff training, workflow preparation, and clinical engagement can reduce adoption and disrupt patient care.
5. Overspending on Consulting Services: Assigning routine technical execution to premium EHR migration consulting teams can unnecessarily increase migration costs.
6. Prioritizing Engineering Over Clinical Expertise: Technical execution without clinical workflow understanding can compromise system usability and implementation readiness.
7. Skipping Reference Verification: Failing to ask EMR data migration companies for references from engagements of comparable size can expose organizations to unproven delivery capabilities.

Business Impact: Avoiding these mistakes helps organizations control migration expenses, strengthen data integrity, and maintain clinical continuity throughout implementation.

‍

Next Steps: Planning a Successful EHR Data Migration

Successful EHR migration requires coordinated planning, technical validation, and clearly defined implementation responsibilities. Healthcare organizations should establish a migration roadmap that aligns clinical requirements with technology investments and operational priorities.

Key Actions for Healthcare Organizations

1. Assess Existing Infrastructure: Evaluate legacy EHR systems, data quality, application dependencies, and integration limitations before migration planning.
2. Define Migration Priorities: Identify critical clinical records, patient workflows, compliance requirements, and acceptable system downtime.
3. Select the Right Partner Mix: Combine EHR implementation partners, data engineering teams, and change management expertise based on project complexity.
4. Validate Migration Readiness: Conduct pilot migrations, patient identity reconciliation, data integrity checks, and clinical workflow testing.
5. Plan Post-Migration Optimization: Establish monitoring, integration maintenance, legacy decommissioning, and continuous improvement processes.

‍

How Zymr Can Support Your EHR Migration

Zymr's healthcare data migration services sit within broader healthcare engineering capabilities that support legacy modernization, healthcare data integration, cloud transformation, and custom application development.

Organizations can engage Zymr alongside EHR consulting specialists to address complex engineering requirements and long-term infrastructure scalability.

Business Impact: A structured migration strategy and well-matched EHR migration services help healthcare organizations maintain clinical continuity, improve data accessibility, and reduce long-term technology costs.